Job Summary
To support our growing team and enhance operational efficiency, we are seeking a proactive, detail-oriented Administrative Assistant. This role will provide essential administrative and project management support, contributing to the smooth daily operations of the company. The following groups are welcome to apply for the job:
- Indigenous people
- Vulnerable youth
- Persons with disabilities
- Newcomers to Canada
Duties
- Manage office operations, ensuring the workspace remains organized and well-stocked with necessary supplies.
- Assist in scheduling and coordinating internal meetings, conference calls, and other important appointments.
- Assist in preparing, processing, and filing documents, reports, contracts, and other paperwork.
- Maintain and update client, project, and vendor databases and files.
- Support document management to ensure accuracy and confidentiality of company records.
- Help manage team members' schedules and appointments, ensuring timely coordination of meetings with clients and internal teams.
- Prepare meeting rooms, materials, and equipment, and participate in taking meeting minutes when needed.
- Assist the project management team with tracking project progress, preparing reports, and organizing project-related documents.
- Support contract management, progress updates, and other administrative tasks related to ongoing projects.
Requirements
- High school diploma or equivalent; previous experience in an administrative assistant role or a related field is preferred.
- Strong communication skills with the ability to interact effectively with clients and team members.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and office management software.
- Excellent organizational skills with the ability to manage multiple tasks efficiently.
- Attention to detail, time management, and the ability to prioritize tasks effectively.
- A positive, proactive attitude with the ability to work well in a fast-paced environment.
Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help shape the efficiency of our operations.
